Commercial Event Equipment Planning Worksheet

Built for Medium and Large Events

TCI Event Rentals supports commercial operations and events that require dependable equipment, accurate timing and coordinated delivery. This includes conventions, trade shows, corporate activations, hotel and casino events, temporary commercial kitchens, stadium events, university events, festivals, restaurants, caterers and emergency refrigeration needs.

Local equipment rental can help visiting exhibitors, event producers and food-service operators avoid purchasing, storing or transporting commercial equipment that may only be needed for several days, weeks or months.

Who This Planning Worksheet Helps

• Visiting event producers coming to Las Vegas
• Hotels, casinos, resorts and banquet departments
• Convention and trade show planners
• Corporate event and brand activation teams
• Restaurants, caterers and food-service operators
• Universities, stadiums and public venues
• Festival, entertainment and production teams
• Businesses needing emergency refrigeration or temporary equipment

Event Rental Planning Worksheet

Complete as much information as possible. When quantities, equipment selection or operating requirements are uncertain, describe the event, menu and intended use so the TCI team can help identify commonly rented equipment.

Not Sure What Equipment You’ll Need?

Many customers know what they are serving or what type of event they are planning but are not certain which equipment is commonly used. Tell TCI about your menu, venue, expected attendance, operating schedule and available utilities. The team can help identify equipment categories that may apply to your operation.

For outdoor food vendors, fairs and festivals, review the Temporary Outdoor Commercial Kitchen Layouts and Equipment Guides. The hub introduces equipment commonly used for hamburger and beverage vendors, chicken-and-fry operations, frozen dessert vendors and other temporary outdoor food-service concepts.

Commonly Forgotten Equipment

Commercial Kitchen and Food Service

• Additional refrigeration or freezer capacity
• Sheet pans, hotel pans, speed racks and carts
• Prep tables, cutting boards and work surfaces
• Steam tables, warmers and holding equipment
• Hand-washing stations
• Three-compartment sinks and dishwashing equipment
• Fresh water and waste water tanks
• Fire extinguishers and sanitation supplies

Guest Flow and Event Support

• Stanchions for registration lines, VIP areas and customer flow
• Barricades for restricted or service areas
• Sign holders for directions and check-in areas
• Portable bars and beverage stations
• Cooling fans or patio heaters
• Trash cans and service-area waste planning
• Secure overnight storage or restricted-access areas

Before You Request a Quote

Helpful information includes delivery and pickup windows, venue access, loading dock requirements, doorway and elevator clearances, outdoor surface conditions, available power, available water, guest count, menu, service schedule and whether the equipment must remain onsite overnight.

Early planning is especially important for large conventions, temporary kitchens, festivals, hotel banquets, casino events, refrigeration projects and operations requiring substantial quantities of matching equipment.

Emergency Refrigeration and Cold Storage

Refrigeration failures are time-sensitive. Contact TCI as soon as possible when a restaurant, grocery store, hotel, commercial kitchen or event requires emergency refrigerated storage.

Available options may include:

• Portable walk-in coolers and freezers
• High-capacity refrigerated storage
• Commercial reach-in refrigerators and freezers
• Temporary refrigeration for equipment failures, remodels and event overflow

Call 702-604-8111 for urgent refrigeration needs.

Contact TCI Event Rentals

When you are ready, contact TCI with your dates, equipment needs, venue information, utility details and delivery requirements.